Headway Black Country - Improving Life After Brain Surgery

Website Privacy Policy – GDPR

This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

Headway Black Country is committed to ensuring that your privacy is protected. Any information by which you can be identified when using this website, will only be used in accordance with this privacy statement.

The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the “GDPR”), which becomes enforceable in the UK and EU from 25th May 2018.

Headway Black Country may change this policy from time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.

Any questions regarding this Policy and our privacy practices should be sent by email to the Chief Officer of Headway Black Country – admin@headwayblackcountry.co.uk or  01384 869961 or at Martin Hill Street, Dudley, DY2 8RT

This policy is effective from May 2018.

Who are we?

We are Headway Black Country, affiliated to Headway – the brain injury association. We work to raise awareness of acquired brain in jury and provide services to those adults affected acquired brain injury.  We are a registered charity (no. 1089171) and company limited by guarantee (no. 4001321). The registered address is Martin Hill Street, Dudley DY2 8RT

Using the definitions stated in the GDPR, Headway Black Country is the Data Controller. This means it decides how your personal data is processed and for what purposes.

Headway Black Country complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

How do we collect information from you?

We obtain information about you when you use our website, for example, when you contact us about services, to make a donation, or if you register to receive our newsletter.

What type of information is collected from you?

The personal information we collect might include your name, address, email address, IP address, and information regarding what pages are accessed and when.

Our website offers several application forms that we have designed to capture information required to assess suitability of our services for individual needs, enable us to contact individuals appropriately or to keep people informed about our news and events.

In completing and submitting our online forms, you will be asked to confirm that you have read this Privacy Notice and that you consent to Headway Black Country processing your personal data for one of the stated purposes.

The data provided on these forms is submitted by email to Headway Black Country and then processed through our database systems. In due course, this information will be downloaded straight into our database systems. The data is not stored within the website.

Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the Data Controller’s possession or likely to come into such possession.

How is your information used?

The information you provide will be processed in accordance with the General Data Protection Regulation (GDPR) 2018 and the Data Protection Bill 2018 and will be used for the following purposes: to enable Headway Black Country to create an electronic and paper records of your needs; to enable the support you need to be arranged; to enable Headway Black Country to compile statistics and reporting purposes.

The information you provide to us will be stored and processed securely on our database system (s) and all data will be held locally or on UK/EU data centres.

We may use your information to:

  • process a donation that you have made;
  • carry out our obligations arising from any contracts entered into by you and us;
  • seek your views or comments on the services we provide;
  • notify you of changes to our services;
  • send you communications which you have requested and that may be of interest to you. These may include information about our services, events, and activities;
  • process a job or volunteering application.

We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.

Who has access to your information?

We will not sell or share your information with third parties for marketing purposes.

Data will be shared with organisations that we have a formal relationship with through a contract or data sharing agreement or to comply with a statutory requirement.

We will ask for your specific consent to such sharing before it happens. If you do not consent to the sharing of your data we may not be able to support you.

Your choices

You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us about the vital work we do then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.

We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email: admin@headwayblackcountry.co.uk.

Controlling your personal information

If you believe that any information we have received about you is incorrect or incomplete, please write to or email us as soon as possible, contact details are given below. We will promptly correct any information found to be incorrect.

Security precautions in place to protect the loss, misuse or alteration of your information

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

When you give us personal information, we take steps to ensure that it’s treated securely. Our website has 256 Bit encryption on SSL. When you are on a secure page, a lock icon will appear in the address bar of web browsers, such as Microsoft Internet Explorer.

Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.

Use of ‘cookies’

Like many other websites, the Headway Black Country website uses cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better more personalised service.

It is possible to switch off cookies by setting your browser preferences. Turning cookies off may result in a loss of functionality when using our website.

Links to other websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access those using links from our website.

In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

16 or Under

We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.

Transferring your information outside of Europe

As part of the services offered through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.

If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the Headway Black Country – admin@headwayblackcountry.co.uk